Reporting to the Head of Nation Cluster Delegation, the aim of this place is to guide a unit which ensures the sleek operation of cluster company providers in a coordinated method, whereas supporting the nationwide society growth agenda. The Help Companies Supervisor is liable for overseeing the planning, administration and monitoring of obtainable sources to ship on agreed actions for Finance, Administration, Human Sources, Authorized, Data Know-how and Digital Transformation, Logistics and Procurement, Enterprise Continuity and Safety for the Nation Cluster Delegation.

Coordination of Help Companies

• Act as a trusted advisor to the Head of Nation Cluster Delegation in issues pertaining to areas of obligations.
• Guarantee general organizational coherence and coordination, correct threat administration, compliance, and oversight.
• Lead the event of significant company techniques, applications, insurance policies and instruments, the efficient supply of company providers and the environment friendly provision of administrative assist throughout the Cluster Workplace.
• Help and supervise workers, present them with wanted steerage to make sure they obtain desired leads to their duties and obligations.
• Act as a technical assist, advisor to the Nationwide Societies supported by the Nation Cluster delegation on company providers features. Guarantee common actions round capability enhancement is carried in coordination with Nationwide Societies.

Service Supply and Enchancment

• Oversee the contracting of an unbiased prime quality authorized advisor to assist the wants of the Nation Cluster Delegation.
• Oversee the efficient implementation of IFRC’s enterprise continuity coverage and guarantee coordination and alignment to the worldwide coverage whereas contemplating nationwide contexts and authorized frameworks.
• Accountable for the planning, administration and monitoring of the Enterprise Continuity plan. Advise and assist Nationwide Societies within the realm of Enterprise Continuity as wanted.
• Make sure that all IFRC constructions and operations within the workplace and areas of operation are compliant with the Minimal-Safety Necessities (MSR). Present enough safety for all personnel, property, and operations underneath IFRC accountability by making certain all recognized security and safety threats are prevented or mitigated.
• Make sure that complete and efficient 24/7 safety administration has a constructive impression on operational practices. Make sure that all safety administration procedures and insurance policies in place are adequately developed.

Human Useful resource Administration perform:

Oversee the institution of a cohesive method to all points of human sources administration – together with expertise acquisition and administration, workers growth, HR analytics and reporting, efficiency, studying and growth, compensation and advantages, and compliance.

• Present general supervision to the Human Sources Workers; Senior Officer, Company Companies (Finance and Human Sources).
• Contribute to the understanding, implementation and adherence to human useful resource insurance policies and procedures and to the IFRC competency framework.
• Guarantee well timed renewal of workers contracts, efficiency evaluations, updating of Nationwide Workers Laws, annexes, insurance policies, recruitment processes, Price of Residing Adjustment (COLA) revision and wage survey if required.
• Present well timed, correct and acceptable recommendation to managers and workers in relation to human useful resource administration points.
• Supervise the efficient induction of latest workers, together with completion of acceptable payroll and different documentation.
• Make sure that efficient and confidential record-keeping and information administration techniques are applied in relation to:
  • Private information
  • Occupational well being and security
  • Staff compensation and rehabilitation
  • Efficiency overview and growth
  • Coaching and growth

Monetary Companies and Inside Management Framework

Lead monetary planning, administration and monitoring of sources for efficient and environment friendly supply for the Cluster workplace.

Monetary administration

• Present general supervision to Officer, Company Companies (Finance and Human Sources).
• Guarantee all IFRC common monetary transactions, money administration and its documentation are made in a well timed method in accordance with present IFRC tips, insurance policies, and rules.
• Along with Programme Managers and regional finance colleagues, put together, revise and replace IFRC-funded challenge budgets.
• Put together Monetary Experiences to donors, together with the balancing of accounts, handover notes and so on.
• Guarantee challenge settlement are in place for the money switch system, with clear finances breakdown, challenge plan, implementation timeframe, and reporting deadlines.
• Monitor money requests and evaluation vs challenge settlement signed.
• Along with IFRC Regional Workplace in Nairobi, handle Money Pledges and reporting to donors.
• Make sure that donor and IFRC tips are strictly adhered to in programme implementation.
• Guarantee environment friendly monetary communication and coordination between Nation Cluster Delegation and IFRC Regional Workplace in Nairobi, Kenya.
• Guarantee highest requirements of economic reporting.
• Help the development of NS funds efficiency administration.

Administration and supervision of administrative, logistics and IT features.

Administration

Make sure the efficient and environment friendly provision of administrative providers (e.g., conferences and conferences, translation and decoding, archiving, insurance coverage, journey, constructing and workplace) within the Cluster workplace.

• Present general supervision to the Officer, Company Companies (Admin, IT and Logistics).
• Develop and preserve clear and environment friendly Nation Cluster Delegation Workplace – Dakar Administrative procedures aligned with IFRC processes and procedures.
• Make sure the well timed provision of administrative providers to IFRC delegates (each within the workplace and on the residencies) and to nationwide workers when requested.
• Make sure the well timed provision of administrative providers to PNSs as required underneath Integration or Service Agreements.
• Coordinate and handle efficient data administration techniques, together with submitting (digital and arduous copy), library sources, tips, insurance policies, databases, and correspondence.
• Guarantee efficient administration of all contracts, agreements, MOUs and different authorized paperwork.

Data Know-how and Digital Transformation

Help the supply of Secretariat digital enterprise transformation in addition to a high-quality IT infrastructure and telecommunications providers, collaboration, and coherence on delivering the Federation´s digital transformation technique at membership degree in shut cohesion with the Regional Workplace IT Colleagues.

• Oversee the assist offered by Help Companies Officer (Admin, IT and Logs) to totally different customers/stakeholders and guarantee IFRC commonplace protocols are adopted and adhered.
• Guarantee well timed preparation and technology of knowledge merchandise akin to infographics, dashboards and maps for data sharing and dissemination to related stakeholders.

Provide Chain Administration

Lead general coordination and administration of provide chain actions whereas making certain that sources are in keeping with the Federation´s GLS technique. Make sure that procurement targets are met and optimize service high quality and value/business effectiveness.

• With shut cohesion amongst numerous stakeholders and companions, co-ordinate and handle country-level logistics assist for IFRC actions in-line with IFRC requirements, practices and procedures.
• Lead co-ordination with different humanitarian/authorities companies at cluster to make sure the supply of a proper high quality logistics service that meets the wants of companions and providers customers, avoids duplication, and focuses upon the supply of assist to the susceptible.
• Guarantee probably the most optimum and cost-effective sourcing choices are explored (contemplating obtainable International Framework Agreements).
• Supervise the actions round native procurement, making certain compliance with the IFRC procurement procedures for logistics requisitioning, native tendering, comparative bid evaluation, and awarding of contract, and preserve data to full audit path commonplace.
• Guarantee IFRC fleet (all property deployed in operation together with IFRC and built-in PNS sources at a rustic degree in-line with GLS methods/ procedures and Fleet Guide in addition to different steerage, requirements and processes to make sure a high-quality service provision to satisfy necessities and repair customers with targets of security, environmental management and fleet administration
• Present recommendation and contracts for items and providers required by the Nation Cluster Delegation.

Efficient matrix and folks administration

• Guarantee a well-managed crew whereas selling a tradition of efficiency and steady studying.
• Contribute to the efficient coordination with technical models throughout the construction of the Regional workplace.
• Guarantee efficient coordination with focal factors from different totally different IFRC places of work.